Availability in Planday gives you all the information you need to schedule available employees for every shift. It will help reduce the number of shift swaps, no-shows, and managerial stress related to building a schedule that will work for your business.
This is how Availability works:
- Employees register their Availability from the mobile app or desktop
- Employees' Availability is shown on the schedule: green for available, red for unavailable
- Managers use the information to build schedules that accommodate the employees in the best way possible
As a manager, you can still schedule employees for when they're unavailable, but Availability provides you with useful information.
How employees register their Availability in the mobile app | How employees register their Availability from a desktop computer | Using Availability when scheduling | Changing options and intervals for Availability
How employees register their Availability in the mobile app
Navigation: Account > Availability
When setting Availability, employees can add comments to give managers more context.
How employees register their Availability from a desktop computer
Navigation: Home > Your availability > Edit all
We recommend registering Availability in the app, as it is more user friendly than from a desktop computer.
Using Availability when scheduling
Navigation: Schedule > Schedule > Create shift
When you create a shift and employees have registered their Availability, you'll see their status when you're working on the schedule.
As a manager, it is your decision to adapt the schedule to your employees' availability, and sometimes you might find yourself in situations where it just isn't possible to accommodate every wish.
Available employees are shown with with a green thumbs up next to them. Employees who have set themselves as Unavailable are shown with a red thumbs down.
If the employees have added a comment, that will also show up when scheduling.
Changing options and intervals for Availability
Navigation: Settings > Schedule > Swap > Availability
If you don't get the information you need when employees choose between the options Available and Unavailable, you can change to one of the other available options:
- Select start and end time
Intervals: You can set up the intervals employees can choose from when marking their Availability.
Select start and end time: This option will let your employees select a start and end time for when they're Available or Unavailable for each day.