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Set up Punch Clock with IP address & Geofencing

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Use Planday's Punch Clock to keep track of employees' hours and to approve hours to include for payroll. In this article we'll show you how to set up Punch Clock using either geofencing or approved IP addresses. 

Punch Clock can be made available to the employees through the mobile app, but you can also set it up to only work through a web browser.

With Punch Clock set up, you can also compare your scheduled hours to actual hours worked. You can use this information to adjust the Schedule according to the needs of your business.

Register IP addresses for access through punchclock.planday.com | What to do when the IP address isn't recognized | Set up geofencing for access through the mobile appUse IP address limitations for access through the mobile appGive employees unrestricted access to clocking in and outVideo tutorial on Punch Clock setup and approval of time sheets

If you don't have access to Punch Clock in your Planday account, please get in touch on support@planday.com.

Register IP addresses for access through punchclock.planday.com

Navigation: Settings > Punch Clock > Employee Access

For employees to clock in and out through punchclock.planday.com an administrator needs to register the IP address of the network used to access Punch Clock from the workplace:

  • Go to Settings > Punch Clock > Employee access, and click the Add button under Web access
  • You will see your current IP address, and if you're on the same network your employees will use to clock in and out, this is the address you want to add
  • Add the IP address
  • Enter a name, e.g. the location employees will clock in and out at
  • Click Save

After the IP address is registered, your employees can clock in and out from punchclock.planday.com when connected to the internet via the registered IP address

If you have multiple locations, you can easily add the IP address for each location to ensure employees can clock in and out.

What to do when the IP address isn't recognized

If you can't access punchclock.planday.com, it is most likely due to a change in your dynamic IP address. Your Internet Service Provider will sometimes change your dynamic IP address.

You can add the new IP address by following the steps above when connected to the internet access point used at the workplace. 

Set up geofencing for access through the mobile app

Navigation: Settings > Punch Clock > Employee access

To set up access to Punch Clock from the Planday mobile app using geofencing, go to Settings > Punch Clock > Employee access. Click Yes for Punch Clock used in mobile app, and check the box for Punch Clock allowed for certain physical locations. This is shown below.

App_Punch_Clock_settings.png

With the first settings in place, click the Add new location button:

  • Search for the address of your location in the search field at the top of the map. You can also click and drag to navigate to where you want.
  • Add the Planday departments you want to give access to from this location
  • Give the GPS zone a name, and click Save

Note: When adding a zone, you can adjust the radius of the geofence. We don't recommend going under 100 meter radius, and in some cases this might be too small to account for phone GPS accuracy, and GPS disturbances in the area.

Use IP address limitations for access through the mobile app

When adding an IP address, as shown above, it is also possible to include the IP address as a restriction to use of Punch Clock in the mobile app. This is relevant if your employees can access the internet with the registered IP address from their own phones at the workplace. 

Give employees unrestricted access to clocking in and out

Navigation: Settings > Punch Clock > Employee access

If you want to give access to Punch Clock from the mobile app without any restrictions, check the box named Punch Clock allowed everywhere under Mobile App Access.

Video tutorial on Punch Clock setup and approval of time sheets

The video below shows how to set up web and mobile app access to Punch Clock. We also go through the basics of clocking in and out, as well as how to approve time sheets from Schedule > Punch Clock.  

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